Wedding Planning Tool: Track Budget, Tasks & Vendors in One Place
Stop juggling spreadsheets and apps. Porokca's built-in wedding planning tool lets you track your budget, manage your vendor list, and tick off tasks — all alongside your wedding website.
Most couples start planning their wedding with a spreadsheet. It works — for a while. Then the catering invoice comes in, the florist changes their quote, the seating plan shifts by thirty people, and suddenly you have six tabs open and no idea which one is current.
There's a better way.
What a Wedding Planning Tool Should Actually Do
A good wedding planning tool isn't a feature-packed app that takes an hour to learn. It's a calm, organised space that keeps four things clear at all times:
- How much money you have left — and where it's going
- What still needs to be done — and by when
- Who your vendors are — and what you owe them
- Everything else — the notes, ideas, and links that don't fit anywhere else
That's exactly what Porokca's planning module does.
Budget Tracker
Set your total wedding budget, then build it out by category — Catering, Photography, Music, Flowers, Attire, Cake, Transport, and more. For each category you enter an estimated cost and the actual amount as invoices arrive.
A visual progress bar shows you what percentage of your budget is spent, shifting from green to orange to red as you approach the limit. A summary footer shows total estimated, total actual, and the gap — so you always know where you stand.
Typical wedding budget breakdown:
- Venue: 20–30% of total
- Catering: 30–40%
- Photography & video: 10–15%
- Music: 5–8%
- Flowers & décor: 5–10%
- Attire: 5–8%
- Other (cake, transport, gifts): 5–10%
Task Checklist
18 pre-built wedding tasks are ready to check off from day one:
- Venue booking
- Photographer and videographer
- Catering
- DJ or live band
- Florist
- Wedding dress and suit
- Wedding rings
- Invitations
- Guest list finalisation
- Menu planning
- Honeymoon
- Hair and make-up
- Wedding cake
- Guest accommodation
- Transport
- Thank-you notes
You can also add your own custom tasks — give them a name, set an optional deadline, and track them alongside the preset list. A progress indicator (X of Y done) keeps motivation high.
Vendor Manager
A wedding typically involves 8–15 separate vendors. Keeping track of who does what, what you've agreed, and what you've paid is genuinely hard — especially when contacts live across email, WhatsApp, and your phone's notes app.
For each vendor you store:
- Name and category
- Contact (phone or email)
- Price (total agreed cost)
- Paid status — toggle to mark as paid
- Notes — any specific agreements, conditions, or reminders
The footer totals up vendor costs, shows what's been paid, and what's still due. No surprise invoices.
Notes
A free-form text area for everything that doesn't fit the other sections — mood board links, ceremony readings, table name ideas, late-night inspiration. Auto-saves on blur.
Why Keeping It All in One Place Matters
The real problem with using three separate tools for your wedding is that nothing talks to each other. Your spreadsheet doesn't know about your RSVP count. Your task app doesn't connect to your vendor costs. Your budget has no idea how many guests are now coming.
With Porokca, your wedding website, RSVP list, and planning dashboard live in the same account. When your guest count changes, you can immediately update your catering estimate. When you pay a vendor, you update it once and the remaining balance is recalculated instantly.
Available in the Couple and Dream Wedding Plans
The planning module is included in the Couple plan (€39) and Dream Wedding plan (€59). Both are one-time payments — no monthly subscriptions, no renewal reminders, no lock-in.
The free tier lets you build and customise your wedding website, so you can try Porokca before committing to a plan.
Porokca is a wedding website builder with built-in RSVP, invitation generator, and wedding planning tools. Used by couples across Slovenia, Croatia, and Serbia.